Usage Guidelines & Responsibilities

Terms for using MailMyCertificate responsibly.

These Terms explain the rules, limitations, and responsibilities associated with using MailMyCertificate and its certificate automation workflows.

Built for real organizers — not mass spam or abuse.

Responsible Usage

The tool must not be used for fraudulent certificates, spam, or deceptive activity.

Browser-Based Processing

Large workflows depend on your own device performance, browser limits, and available memory.

Open Source Project

MailMyCertificate is openly inspectable and distributed under an open-source license.

By accessing or using MailMyCertificate, you agree to these Terms of Service. If you do not agree with these terms, please do not use the application.

1. Permitted Use

MailMyCertificate is intended for lawful certificate generation, participant management, and communication workflows.

You may use the platform for educational events, workshops, hackathons, communities, organizations, conferences, or similar legitimate use cases.

You agree not to use the platform for:

  • Fraudulent or misleading certificates
  • Spam campaigns or unsolicited mass email
  • Illegal, deceptive, or abusive activity
  • Violations of intellectual property rights
  • Harmful automation or malicious behavior

2. Open Source Licensing

MailMyCertificate is an open-source project.

Unless otherwise stated, source code is made available under the MIT License or other applicable open-source licensing terms.

You may inspect, modify, fork, or contribute to the project in accordance with the repository license terms.

View GitHub Repository

3. User Responsibility

You are solely responsible for:

  • The certificates you generate
  • The participant information you process
  • The email communications you send
  • Compliance with applicable laws, institutional policies, or organizational guidelines

MailMyCertificate does not verify the authenticity, legality, or accuracy of generated content.

4. Performance & Browser Limitations

MailMyCertificate performs many operations locally inside the browser, including certificate rendering and workflow processing.

Performance may vary depending on:

  • Device hardware capabilities
  • Available browser memory
  • File sizes and participant count
  • Browser extensions or restrictions

Extremely large workflows may cause browser slowdowns, crashes, or interrupted processing depending on system limitations.

5. Availability & Service Changes

MailMyCertificate may evolve over time through updates, feature changes, improvements, redesigns, or infrastructure modifications.

Features may be added, modified, limited, or removed without prior notice.

We do not guarantee uninterrupted availability of hosted services, APIs, or integrations.

6. Limitation of Liability

MailMyCertificate is provided on an “AS IS” and “AS AVAILABLE” basis without warranties of any kind, whether express or implied.

To the maximum extent permitted by law, the creators, contributors, maintainers, or licensors shall not be liable for:

  • Data loss
  • Workflow interruptions
  • Email delivery failures
  • Certificate generation errors
  • Indirect or consequential damages

Use of the software is at your own discretion and risk.

7. Termination & Abuse Prevention

We reserve the right to restrict or block access to hosted versions of the platform if users are found engaging in:

  • Spam or abusive automation
  • Malicious usage patterns
  • Platform exploitation attempts
  • Violations of these Terms

This does not limit your rights under applicable open-source licenses for self-hosted versions of the project.

8. Updates to These Terms

These Terms may be updated periodically to reflect technical, legal, or operational changes.

Continued use of the platform after updates constitutes acceptance of the revised Terms.

Practical Philosophy

MailMyCertificate was built to solve real certificate workflow problems — not to create unnecessary complexity.

These Terms exist to protect the platform, its contributors, and the organizers using it responsibly.

Questions about these Terms? Reach out anytime.
Last updated: January 2026