Your certificate data stays on your device.

MailMyCertificate follows a local-first architecture. Certificate templates, participant data, generated PDFs, and workflow progress are processed directly inside your browser whenever possible.

Unlike many traditional SaaS tools, MailMyCertificate is intentionally designed to reduce dependency on external cloud storage for core certificate generation workflows.

• Certificate templates are stored locally inside your browser storage.
• CSV and Google Sheets imports are processed on the client side.
• PDF generation occurs locally using browser processing capabilities.
• Generated certificates are not permanently stored on MailMyCertificate servers.

MailMyCertificate does not intentionally collect or sell participant information.

Some limited technical information may be collected automatically for operational and security purposes, including:

• Browser type and version
• Device information
• Error logs and crash diagnostics
• Basic anonymous usage analytics

Any monitoring or diagnostics services used by the platform are configured to avoid intentionally storing Personally Identifiable Information (PII) wherever reasonably possible.

MailMyCertificate may store temporary workflow data locally inside your browser using technologies such as IndexedDB or Local Storage.

This may include:

• Uploaded certificate templates
• Participant lists
• Generated certificate references
• Workflow progress and session recovery data

This local data exists only on your device and can typically be removed by clearing your browser storage.

If you use email functionality, MailMyCertificate may connect directly to external email providers such as Gmail or other SMTP-based services.

Certificate delivery is handled through the provider you authorize. MailMyCertificate does not claim ownership over your email credentials, participant data, or outgoing communication content.

MailMyCertificate may use third-party hosting and infrastructure providers such as Vercel for website delivery, uptime, analytics, and security.

These providers may temporarily process technical request information such as IP addresses, browser metadata, and performance logs as part of normal web infrastructure operations.

However, participant certificate data is not intended to be permanently stored on these infrastructure services.

MailMyCertificate is an open-source project.

Transparency is important for tools that process participant information and certificate workflows. Users may inspect the public source code repository to better understand how the application works.

This Privacy Policy may be updated from time to time to reflect technical improvements, legal requirements, or workflow changes.

Material privacy-related changes will be reflected on this page.